UDT’s Asset & Contract Management portal helps organizations run their IT Department by deploying tools that manage hardware, support contracts, licenses, service agreements, warranties – details that burden IT managers and challenge their departments. We ensure that every asset, relationship and agreement is easily managed and safely stored in a location.
Your goal is to help your organization reach its stated objectives. Therefore your focus should be to run the IT department – not manage hardware, support contracts, licenses, service agreements, warranties, and other essential details that nonetheless burden IT managers.
UDT’s Asset & Contract Management portal is your solution to managing every detail that helps you run your organization simply, efficiently, and cost effectively. Clients have access to their online dashboard to search, view and manage every purchase made through the UDTeXchange. Contracts, licenses, warranties and other time-sensitive agreements related to critical IT infrastructure and assets are available for review 24/7. Alerts are automatically scheduled to notify managers of pending deadlines, renewals and/or expirations.
Every asset, relationship and agreement– all in one location.
E-Procurement (The Store)
At UDT, we have worked hard to become our clients’ trusted advisor for all hardware, software, applications and services. This is not about merely providing a broad set of solutions. It’s about making them readily available – 24/7 – from an E-Procurement platform that simplifies selecting and acquiring solutions specific to the client’s needs.
Asset Management
Do you know where your assets are? From the Shopping Cart to the delivery vehicle to its final destination, UDT offers full asset management solutions and project or asset coordination available at every step of the lifecycle process. We track products at all stages: Selection and procurement, deployment, implementation, and eventual replacement / retirement. We can receive in-bound assets, perform asset laser engraving with customized customer information, and facilitate distribution on a just-in-time basis to one or multiple locations.
Contract Management
When an organization is running dozens – or hundreds – of servers, desktops, laptops and associated application across the enterprise, it’s difficult to near-impossible to track contracts and agreements related to so extensive an installation. From the Shopping Cart to the installation to retirement, UDT’s Contract Management service tracks documentation related to every piece of hardware or software. We track upcoming renewals or expirations with lead time extending 90 days or longer – more than sufficient time for a client to make an informed, unhurried next-step decision related to its IT needs. Such knowledge and insight helps clients and vendors alike better plan for tomorrow’s IT objectives.
Product Management
Today’s organizations have grown complex. Hardware can find its way across individual facilities – and dispersed across geographies and time zones. Tracking servers, desktops, laptops and associated applications across the enterprise –– is vital to containing costs and avoiding unnecessary equipment purchases. UDT’s Product Management Solution tracks every piece of hardware in the organization, ensuring equipment – and IT budgets – are better accounted for.
Document Management
Large, active IT organizations often have near-countless documents – service manuals, terms of use, warranties, contracts, service agreements, etc. – related to various hardware and software assets deployed across the enterprise. UDT’s Document Management Solution digitizes and archives every critical document. This ensures documents are accessible should users have questions related to operations, while also keeping track of those contracts, agreements and warranties potentially subject to time-sensitive expirations or timelines.